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May 2010 Minutes

BOONE TRAIL ELEMENTARY PTA
Executive Meeting
Thursday, May 6, 2010
 
Tara Henley called the meeting to order at 3:30pm. The minutes for the April 8, 2010 meeting were provided by Kristen Flandreau. Upon review, one correction was to be noted: the motion was passed to increase/ roll over Family Fun Night by $145. The April minutes had the motion not passing.   The minutes were approved as corrected. 
 
The Treasurer’s Report was provided by Sara Piland. She reported the balance at $40,110.43 with a check being written for Smart Boards for $19,308.  She told us that we show a negative net income this year, since we are using funds from last year (for Smart Boards). She reported that we paid for 3 students too attend 4th Grade Camp and that we were able to provide for the presenters out of our budget. In addition, we received a check for $876 for Box Tops. This money will now come to us/ PTA (instead of Boone Trail). 
 
Mr. Schulte provided the Principal’s Report. He told us that the last day of school was planned for Wednesday, May 26th, with the 21st being the 5th Grade Kickball Tournament and the 26th being the 5th Grade Finishing Ceremony at 2:00pm. He told us that we are still waiting on information from the state on the foundation formula for next year (the work session ends next Friday). He gave us several scenarios and told us that he believes we will see the greatest impact from the cuts, since we are the fastest growing district in Missouri. 
 
Tara Henley reported on Family Fun Night for Teresa Meadows. Family Fun Night is planned for Tuesday, May 11th at Playtime Party Center in Wentzville. 
 
Chris Smith reminded us that orders are due Wednesday for the last Market Day order this year. 
 
Tara told us that the Outdoor Classroom project is under way and plans are being drawn for our outdoor classroom. A covered pavilion is being considered. 
 
Jamie Marks told us about several grants we could apply for and that Lowe’s has Project Grants that we could apply for to help with the outdoor classroom. The grants start in July for the 2010-11 school years. 
 
Tara reported on the School Kits for Heather Laney. Orders are due Friday, May 14, 2010 for the 2010-11 school year. The cost is $43 and $30 for Kindergarten kits.   
 
Brenda Smith reported that Staff Appreciation Week is under way now and that the teachers and staff are having a good time. She told us that there would be an assembly at 7:30am on Friday and that we would provide food on Friday as well. 
 
Under NEW BUSINESS, Tara Henley told us that there would be an audit meeting at 530pm in the library on May 17th. The audit will be conducted prior to the General Meeting that night (at 7:00pm). She also reminded us that notebooks for any committee chairs were to be completed and handed over to the new committee chairs.
 
Tara reminded us of the last General Meeting of this school year, which was scheduled after the audit on Monday, May 17th. The meeting will begin at 7pm and we will recap and celebrate some of our accomplishments this year. In addition, she reminded us of the Field Day events on the 24th and 25th and that we will need volunteers to pop popcorn both days. She also told us that June 1st-August 6th there would be construction in the front hallway to connect the office to the entrance of the school. Next year, all persons entering the school will have to go through the office. 
 
The meeting was adjourned at 4:000pm. The next meeting will be Thursday, June 10th at 3:30pm at Quail Ridge Park (at the playground off to the left in the back). This is a change from the original date of June 3rd.